Hospital Inventory & Purchase Software,
Zero Stockouts, Complete Waste Control.
Centralize clinical supply chains across Central Stores, Operation Theatres, Pharmacy sub-stores, and ICU carts. Automate Purchase Orders, track supplier rate contracts, and prevent expiry waste.
Intelligent Supply Chain & Procurement Controls
Designed to protect hospital working capital, negotiate lower vendor purchase costs, and ensure zero disruption in surgical or emergency care.
Multi-Store Stock Ledger & Transfers
Organize hospital supplies into hierarchical store locations: Central Warehouse, Ward Pantries, OT Sterile Packs, and Lab Reagent Rooms.
- ✓ Departmental indents & inter-store issue notes
- ✓ Real-time item consumption tracking
- ✓ Live store-to-store stock balance audits
Automated Purchase Orders & Reorders
Pre-configure safety buffer thresholds per item. Generate auto-suggested Purchase Orders the moment stock levels touch reorder levels.
- ✓ Min/Max buffer & safety stock rules
- ✓ Multi-level PO authorization workflows
- ✓ Email & WhatsApp PO dispatch to vendors
Supplier Directory & Rate Contracts
Lock annual rate contracts with preferred distributors. Prevent vendor overcharging by enforcing pre-negotiated prices on every GRN.
- ✓ Annual Rate Contract (ARC) price enforcement
- ✓ Vendor lead time & delivery rating scores
- ✓ Credit period & payable terms tracking
Batch-Level & FEFO Expiry Management
Track every box by Batch Number, Manufacturing Date, and Expiry. Enforce First-Expiry-First-Out dispensing to eliminate consumable obsolescence.
- ✓ Automated 30/60/90-day expiry warning triggers
- ✓ Quarantine lock on expired or recalled batches
- ✓ Vendor return / replacement debit note workflow
Goods Received Note (GRN) & QC Inward
Match supplier delivery challans with approved POs. Log batch details, barcode serials, damaged item rejections, and free scheme units.
- ✓ 3-Way matching (PO vs Delivery Note vs Bill)
- ✓ Damaged item reject vouchers & supplier return
- ✓ Barcode / QR label generation on arrival
Bulk Excel / CSV Import & Mass Updates
Migrate existing store catalogs effortlessly. Upload tens of thousands of items, reagents, pricing slabs, or supplier records in seconds.
- ✓ 1-Click Excel master template download
- ✓ Pharmacy, Lab & Surgical bulk item import
- ✓ Mass price revision & tax rate updates
All 16 Inventory & Procurement Sub-Modules
Every operational step from supplier registration and purchase indenting to store audits and consumption MIS.
Supplier Master Registry
Maintain vendor contact details, tax IDs, banking details & categories.
Supplier Directory & Rating
Multi-parameter searchable vendor directory with historical performance scores.
Purchase Order (PO) Builder
Generate formal POs with tax calculations, payment terms & delivery deadlines.
Goods Received Note (GRN)
Log inward inventory against approved purchase orders with batch data.
Purchase Bill Settings
Configure invoice formats, purchase tax rules & default accounts.
Central Store Master Ledger
Real-time stock ledger tracking physical on-hand quantities across all items.
Sub-Store Transfer Slips
Manage indents and issue stock to wards, OT, ICU and emergency units.
Batch & Expiry Monitor
First-Expiry-First-Out dashboard highlighting upcoming expiry deadlines.
Reorder Point Calculator
Automated safety buffer alarms when consumables drop below threshold.
Pharmacy Bulk Item Import
Upload thousands of medicine catalogs and brands via formatted CSV files.
Pharmacy Bulk Price Update
Update selling prices, MRP, and GST slabs across multiple items at once.
Lab Item Data Bulk Import
Import reagent kits, consumable tubes, and diagnostic test masters in bulk.
Lab Item Data Bulk Update
Batch update test parameters, pack sizes, and supplier costs.
Physical Stock Audit Tool
Periodic inventory cycle counts with automated variance reconciliation.
Vendor Debit Notes & Returns
Process defective product returns and track vendor debit adjustments.
Supply Chain MIS Reports
Detailed ABC/VED analysis, stock valuation, and fast-moving item analytics.
4-Step Hospital Procurement Lifecycle
How H-ERP ensures complete transparency and accountability from purchase requisition to stock consumption.
Requisition Indent
Ward, OT or lab supervisors submit digital material requisitions based on real-time consumption needs.
Purchase Order Approval
Store manager verifies on-hand stock and issues approved POs to contracted vendors at pre-locked rates.
GRN Inward & QC Check
Stock arrives at Central Store; batches, expiry dates, and pack conditions are verified against the PO.
Sub-Store Dispensing
Inventory is issued to requesting departments with barcode scanning, auto-updating department consumption logs.
Central Store Stock & Reorder Monitor
Real-time tracking of critical clinical supplies, low stock thresholds, and purchase orders.
| Item Name & Specification | Category / Store | Current Stock | Min Threshold | Preferred Vendor | Action Status |
|---|---|---|---|---|---|
| Sterile Surgical Gloves 7.5 Pack of 100 pairs |
OT Consumables (Central Store) | 12 Packs | 30 Packs | Medline Surgical Supplies | Draft PO #481 Issued |
| IV Infusion Sets (Vented) Luer Lock with 15 Micron Filter |
General Medical Supplies | 45 Units | 100 Units | Apex Healthcare Ltd | Vendor Dispatch Awaited |
| Disposable Syringes 5ml With 24G Needle (Box of 100) |
Ward Consumables | 18 Boxes | 40 Boxes | Hindustan Syringes (HMD) | In Transit (GRN Pending) |
| Sodium Chloride 0.9% IV 500ml Sterile Normal Saline (FFS Bottle) |
Pharmacy Central Store | 180 Bottles | 300 Bottles | Baxter Healthcare India | Reorder Recommended |
| N95 Respirator Masks NIOSH Certified (Box of 20) |
ICU & Emergency Store | 24 Boxes | 50 Boxes | 3M India Life Sciences | Restock Confirmed |