Overheads & Accounts Payable
Hospital Expense Reports & Overhead Audit Ledger
Full operational expenditure governance: audit vendor purchase invoices, biomedical AMC maintenance contracts, oxygen cylinder refills, diesel generator power costs, and department petty cash allocations with multi-level approval hierarchies.
4.9/5 Rating (Accounts Payable & Petty Cash Audit)
GST Input Tax Credit (ITC) Tracker
Biomedical AMC Lifecycle
Accounts Payable & Voucher Register
Hospital Expenditure & Overhead Register
| Voucher No | Expense Category | Vendor / Payee | Description | Payment Mode | Amount | Approval |
|---|---|---|---|---|---|---|
| VCH-2026-881 | Medical Supplies | MediTech Surgical Supplies Ltd | OT Suture Packs & Sterile Drapes | RTGS Bank Transfer | ₹64,500 | Approved by MS |
| VCH-2026-882 | Biomedical AMC | GE Healthcare India Pvt Ltd | CT Scanner Quarterly AMC Service | NEFT Transfer | ₹1,25,000 | Verified |
| VCH-2026-883 | Utilities | National Oxygen Gas Suppliers | Liquid Medical Oxygen (LMO) Refill | Cheque Cleared | ₹42,800 | Cleared |
Hospital Expense Control Highlights
3-Way PO & GRN Matching
Automated reconciliation of Purchase Order, Goods Receipt Note (GRN), and Vendor Invoice prevents paying for damaged or unreceived inventory.
Cost Center Department Allocations
Book every expense against specific cost centers (ICU, Cath Lab, Radiology, Kitchen) to accurately calculate per-department profit margins.
Petty Cash Imprest Governance
Track day-to-day nursing ward and housekeeping petty cash with photo receipt uploads and automated replenishment once balance crosses threshold.
Expense Report FAQs
Can we claim GST Input Tax Credit (ITC) from this report?
Yes, H-ERP generates a monthly GSTR-2B reconciliation report listing vendor GSTIN numbers, taxable values, and eligible ITC claims.